QuickBooks Accounting Software

QuickBooks

QuickBooks is one of the most widely recognized accounting platforms available today and offers flexible solutions that meet you where you are.

With both desktop and online versions available, QuickBooks provides options based on your company’s size, complexity, and reporting needs. Below, we break down the key differences between QuickBooks Enterprise (Desktop) and QuickBooks Online to help you decide which version is right for your business.

Which Version of QuickBooks Is Right for You?

We often start by asking clients three simple questions:

How many users do you need?
What level of reporting do you want?
Do you plan to track financials by class, department, or location?

From there, we can help you match the right version of QuickBooks to your business needs.

QuickBooks Enterprise (Desktop)

QuickBooks Enterprise is the most advanced version QuickBooks offers. It’s designed for medium-sized businesses that need more robust features, more users, and greater customization.

Highlights:

Designed for businesses with more complex accounting needs
Advanced user roles and permission controls
Built-in job costing and project tracking
Payroll integration
Available for remote access through hosting
Annual subscription model (multiple tiered pricing levels)

Best For:

Nonprofits
Construction companies
Professional services firms

If you need deep reporting, job tracking, or multi-user support, QuickBooks Enterprise may be the better fit.

QuickBooks Online

QuickBooks Online is a cloud-based version ideal for small to mid-sized businesses that value ease of use and accessibility. With multiple subscription tiers, you can scale up features as your business grows.

Highlights:

Cloud-based with monthly subscriptions
Easy to use, especially for those new to accounting systems
Integration with a wide range of apps and partners (like ADP and Paychex)
Automates bank reconciliations
Various tiers to match your business size and feature needs

Considerations:

Not recommended for businesses with inventory needs
Reporting is more limited compared to the desktop version
Performance may slow with large data sets or high transaction volumes

Best For:

Startups
Freelancers and independent contractors
Small businesses looking for affordability and flexibility

Why Choose Quickbooks?

There are many aspects of QuickBooks that can make it the right choice for your business.

Monthly or annual options let you select features that align with your budget.

QuickBooks partners with many third-party platforms, so connecting payroll, CRM, or e-commerce tools is straightforward.

Especially with QuickBooks Online, users with limited accounting experience can still manage their books effectively.

Most software systems that offer accounting integrations include QuickBooks as an option.

Need Help Deciding?

Not sure which version makes sense for your organization? That’s where we come in.

Our team works with businesses across many industries and can help you assess your needs and recommend the right setup. Whether you're looking for remote access, better reporting, or scalable solutions, we can help you make QuickBooks work for your business.

Services Offered: How SVA Can Help

Business professionals need easy access to information to make timely decisions. SVA has what you need, when you need it. Choose a topic below or just contact us directly. Our expertise is ready anytime you need it.

Whether you're onboarding new staff or need a refresher, our team provides hands-on QuickBooks training tailored to your business. We’re available to answer questions, troubleshoot issues, and ensure your team gets the most out of the software.

We create custom QuickBooks reports that provide meaningful insights into your financial data. Whether you need detailed job costing, cash flow projections, or management dashboards, we’ll build the reports that matter most to your business.

Selecting, implementing, or upgrading your accounting software is a big decision that requires a comprehensive review of your current and future needs. If you're not sure which version of QuickBooks is right for you, we’ll help you evaluate your options and recommend the best solution to fit your budget and financial reporting requirements. From setup and configuration to workflow customization, we’ll guide you through implementation so you can hit the ground running.

Ready to make the switch to QuickBooks Online? We manage the entire conversion process and ensure your data is accurate, secure, and fully functional in the cloud. You'll benefit from improved access, collaboration, and integration options.