Definitive Guide to Tax Credits and Deductions

Tax regulations are created and modified by legislation passed by Congress. As we discuss the various tax regulations and opportunities, several bills will be referenced as these significantly impacted the tax opportunities available to individuals and business owners.

To help guide you through the acronyms, here is a quick list of the legislation:

OBBBA

The One Big Beautiful Bill Act was a comprehensive piece of legislation that brought together multiple provisions across tax, spending, and regulatory policy. It aims to streamline complex rules, expand opportunities for individuals and businesses, and address wide-ranging national priorities in a single package.

TCJA

The Tax Cuts and Jobs Act changed deductions, depreciation, expensing, tax credits, and other tax items that affect businesses.

IIJA

The Infrastructure Investment and Jobs Act created a modest number of tax changes and focused on spending for roads, highways, bridges, public transit, and utilities.

IRA

The Inflation Reduction Act included significant provisions related to climate change, health care, and taxes.

As a business leader, you should surround yourself with trusted advisors who have specific expertise to help you make effective business decisions. Your tax advisor is an integral part of your team.

Here are Three Things to Look for in a Tax Advisor:

• 1. What certifications do your experts have?

  An Enrolled Agent (EA) is a tax specialist, and a Certified Public Accountant (CPA) specializes in tax preparation and planning, as well as other advisory services. Having licensed advisors is an important differentiator.

• 2. Are they available ALL year?

  Tax planning is a year-round process and your advisors should meet with you regularly, not just at year-end tax-filing time.

• 3. What is their consultative approach?

  Your advisor should take the time to understand you, your family, and your financial and business goals. A strategic advisor should also help you with budgeting, projections, growth, and succession planning.

We all know taxes are inevitable. But rather than dreading working through tax issues, bring in an expert advisor who gives you the confidence that you are minimizing your tax burdens as much as possible.

Ask Yourself These Questions to Determine if Your Tax Advisor is the Right Fit:

• Does your tax advisor provide continuous information to help your business all year long?
• As your business has grown, have you now outgrown your tax advisor’s expertise?
• Does your tax advisor discuss growth planning, budgeting, and profitability goals?
• Has your tax advisor discussed succession planning and the importance of starting early?

As you embark on the upcoming year, create a list of what has gone well in the past and what improvements you would like with your new tax advisor.

A tax credit is considered more favorable than a tax deduction because it reduces the tax due, not just the amount of taxable income.

Here is an Example of the Impact of a $10,000 Tax Deduction vs. a $10,000 Tax Credit:

Projecting your business’s income for this year and next can allow you to time income and deductions to your advantage. It’s generally — but not always — better to defer tax.

Here are Three Things to Consider:

• Defer income to next year

If your business uses the cash method of accounting, you can defer billing for products or services at year-end. If you use the accrual method, you can delay shipping products or delivering services.

• Accelerate deductible expenses into the current year

If you’re a cash-basis taxpayer, you may pay business expenses by December 31st so you can deduct them this year rather than next. Both cash and accrual-basis taxpayers can charge expenses on a credit card and deduct them in the year charged, regardless of when the credit card bill is paid.

• Take the opposite approach

If your business is a flow-through entity and you’ll likely be in a higher tax bracket next year, accelerating income and deferring deductible expenses may save you more tax over the two-year period.

 

What is a Business Entity?

An organization that is formed for one or more people to conduct business activities is known as a business entity.

The choice of business entity structure is crucial as it determines how the entity is taxed and who will be liable for paying the obligations and debts.

Income taxation and owner liability are the main factors that differentiate one business entity structure from another.

Many businesses choose entities that combine pass-through taxation with limited liability, namely limited liability companies (LLCs) and S corporations. But recent changes warrant revisiting the tax consequences of business entity structures.

The flat corporate tax rate is significantly lower than the top individual rate, providing significant tax benefits to C corporations and helping to mitigate the impact of double taxation for owners.

In addition, the corporate alternative minimum tax (AMT) has been repealed, while the individual AMT remains (though it will affect far fewer taxpayers). But the TCJA also introduced a powerful deduction for owners of pass-through entities.

 

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Comparing the Entity Type Options

For tax or other reasons, a structure change may be beneficial in certain situations. But there also may be unwelcome tax consequences that effectively prevent such a change.

Measurable Results.^® SVA's Tax Plan Strategy Expertise Benefits Barnes, Inc.

Made permanent with the One Big, Beautiful Bill Act (OBBBA), the Section 199A deduction is for sole proprietorships and owners of pass-through business entities such as partnerships, S corporations, and LLCs that are treated as sole proprietorships, partnerships, or S corporations for tax purposes.

What is Qualified Business Income?

Qualified Business Income (QBI) is the net amount of qualified items of income, gain, deduction, and loss from any qualified trade or business which includes income from partnerships, S corporations, sole proprietorships, and certain trusts.

• QBI doesn’t include certain investment items, reasonable compensation paid to an owner for services rendered to the business, or any guaranteed payments to a partner or LLC member treated as a partner for services rendered to the partnership or LLC.
• The 199A deduction isn’t allowed in calculating the owner’s adjusted gross income, but it reduces taxable income. In effect, it’s treated the same as an allowable itemized deduction (though you don’t have to itemize to claim it).
• When the income-based limit applies to owners of pass-through entities, the 199A deduction generally can’t exceed the greater of the owner’s share of:
• 50% of the amount of W-2 wages paid to employees by the qualified business during the tax year
• 25% of W-2 wages plus 2.5% of the unadjusted basis of qualified property

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Bonus Depreciation Overview

Bonus depreciation
is a tax incentive that allows businesses to immediately deduct a large percentage of the purchase price of eligible business property, rather than depreciating it over its useful life. It’s designed to encourage investment in capital assets like machinery, equipment, and certain improvements.

Both new and used property can qualify. Used property generally qualifies if it wasn’t:

• Used by the taxpayer or a predecessor before acquiring it
• Acquired from a related party
• Acquired as part of a tax-free transaction

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Qualified Improvement Property (QIP)

Generally, interior improvements to nonresidential property (excluding elevators, escalators, interior structural framework, and building expansion) qualifies for bonus depreciation. Businesses should carefully track QIP placements in service, as bonus depreciation continues to offer substantial savings here.

Buildings themselves aren’t eligible for bonus depreciation, with their useful life of 27.5 (residential) or 39 (commercial) years, but cost segregation studies can help businesses identify components that might be.

These studies identify parts of real property that are tangible personal property. Such property has shorter depreciation recovery periods and therefore qualifies for bonus depreciation in the year placed in service.

The IRS automatically applies bonus depreciation unless a taxpayer opts out. Elections apply to all qualified property in the same class of property placed in service in the same tax year (for example, all five-year MACRS property).

Some Caveats to Understand About Bonus Depreciation

At first glance, bonus depreciation can seem like a no-brainer. However, it’s not necessarily advisable in every situation.

• For example, taxpayers who claim the QBI deduction for pass-through businesses could find that bonus depreciation backfires. The amount of your QBI deduction is limited by your taxable income, and bonus depreciation will reduce this income.
• The QBI deduction isn’t the only tax break that depends on taxable income. Increasing your depreciation deduction could also affect the value of expiring net operating losses, charitable contributions, and credit carryforwards.
• The value of any deduction is higher when you’re subject to higher tax rates. And deduction acceleration strategies always should take into account tax bracket expectations in the future. Newer businesses that currently have relatively low income might prefer to spread out depreciation, for example. With bonus depreciation, you’ll also need to account for future declines in the maximum deduction amounts.

Important Changes to Note

Bonus depreciation had started phasing out in recent years, dropping to 80%, then 60%, and was slated to fall further. Under the One Big Beautiful Bill Act (OBBBA), bonus depreciation is back to 100% starting in 2025.

The asset must be purchased after January 19, 2025. If your business bought assets before January 19, 2025, the prior phase-out schedule still applies. That means you might only be eligible to deduct a portion of the cost in year one.

Five Things to Know About Bonus Depreciation and Section 179

1. Like bonus depreciation, Section 179 allows taxpayers to deduct up to 100% of the purchase price of new and used eligible assets in the year they are placed in service. Eligible assets typically include software, computer and office equipment, certain vehicles and machinery, and qualified improvement property. However, Section 179 is subject to certain limits that do not apply to bonus depreciation. These limits, such as the maximum allowable deduction and phase-out thresholds, are adjusted annually for inflation. Taxpayers should consult the latest IRS guidelines or a tax professional to determine the current deduction limits and ensure they maximize their benefits under Section 179.

2. In addition, the Section 179 deduction is designed to benefit small- and medium-sized businesses, so it begins to phase out on a dollar-for-dollar basis once total qualifying property purchases exceed a specified threshold. If the total cost of Section 179 property placed in service during the year surpasses this limit, the deduction may no longer be available. Both the maximum deduction amount and the phase-out threshold are adjusted annually for inflation. To determine the current limits and ensure compliance, taxpayers should consult the latest IRS guidelines or a qualified tax professional.

3. The Section 179 deduction also is limited by the amount of a business's taxable income, applying the deduction can't create a loss for the company. Any cost not deductible in the first year can be carried over to the next year for an unlimited number of years. Such carried-over costs must be deducted in chronological order, with older costs being deducted before newer ones.

4. Alternatively, the business can claim the excess amount as bonus depreciation in the year the property is placed in service. For instance, if you purchase machinery that costs $20,000 but have only $15,000 in income available for a Section 179 deduction, you can deduct $15,000 under Section 179, and the remaining $5,000 may qualify for bonus depreciation, subject to the applicable percentage.

5. Also, in contrast to bonus depreciation, the Section 179 deduction isn't automatic. You must claim it on a property-by-property basis.

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The Work Opportunity Tax Credit (WOTC) is a federal tax credit available to employers who hire individuals from certain targeted groups.

Examples of Qualifying Individuals

An employer is eligible for the tax credit for qualified wages paid to qualified members of these targeted groups:

WOTC Details

The size of the tax credit depends on the hired individual’s target group, the wages paid, and the hours worked during their first year of employment. The maximum credit for most target groups is $2,400 per eligible employee, with higher amounts available for specific groups, such as up to $9,600 for certain veterans.

Employers are not subject to a limit on the number of eligible individuals they can hire, so if ten individuals qualify, the credit can be ten times the listed amount.

While the credit has been extended through various legislative acts, employers should confirm its current availability and eligibility requirements with the latest IRS guidelines or a tax professional.

It’s probably no surprise that businesses in many industries across the U.S. undertake innovative work every day.

From designing new products and processes to testing prototypes, improving current products and processes, engaging in testing and certifying and more, innovation drives growth — and growth plays a vital role in today’s competitive business landscape.

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What may surprise you is that those businesses, including potentially yours, have an opportunity to receive substantial money for their innovative work. Thanks to federal and state research and development (R&D) tax credits, this opportunity exists.

Today, R&D tax credits are one of the most significant tax tools under current law for maximizing a business’s cash flow.

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In fact, according to industry experts, less than 33% of companies that qualify for R&D credits apply for them. Consequently, millions of dollars undoubtedly go unclaimed each year. Why is that?

The chief reason lies with a long-held misconception, still prevalent today, that R&D tax credits are reserved for companies with established R&D departments staffed by “white lab coat” types (e.g., scientists, medical researchers, technicians, and testing personnel). The misconception was further entrenched by the temporary nature of the tax credit program over many years (specifically, it was hastily extended more than a dozen times since its passage in 1981).

Thankfully, federal R&D tax credits have now been made permanent, so there is no better time to reinvest in your business by getting credit for your qualified R&D activities.

A Primer on Qualifying Activities and Industries

While lots of businesses in many industries potentially qualify for R&D tax credits, “typical” R&D businesses (e.g., professional, scientific, and technical services) comprise only 10% of all credits claimed, according to the IRS.

On top of that, only one out of every 20 eligible businesses takes advantage of the R&D credit. Why?

Because many companies don’t realize that their industry is ripe with eligible activities. So, which of your business’s activities could potentially qualify? An R&D tax credit survey can help you make that determination.

A General List of Qualifying Activities and Industries

In general, if your company has invested money, time, and resources in activities that help improve a process, product, technique, or formula, or contribute to the invention of a new process or product, you stand a good chance of qualifying.

Here are Some Common Qualifying R&D Activities:

Additionally, certain expenses qualify for R&D tax credits. These include supplies directly linked to qualified research activities, wages related to performing a qualified service, and payments to third-party contractors that meet the same qualification requirements for wages.

Knowing How to Qualify: Understanding the Four-Part Test

Now that you have a better sense of the R&D tax credit, what kinds of activities potentially qualify, and in what industries such activities typically occur, how do you know if your activities are eligible for R&D tax credits?

The R&D tax credit incentivizes certain research activities by reducing a company’s liabilities for spending money on that research. The credit is equal to a certain percentage of a business’s qualified research expense (QRE) over a base amount.

Expenses that qualify are more comprehensive than you may think — QREs can include the salaries of employees and supervisors conducting research, supplies, and even some of the research contracted out.

Regardless of your business’s size, revenue, or industry, the IRS’s Four-Part Test can help you determine whether your work meets the R&D tax credit eligibility.

The Answer Lies in the IRS's Four-Part Test

1. Develop a New or Improved Business Component (Product or Process)

• You must create a new product, process technique, formula, invention, patent, or software, or improve an existing one.
• You must improve performance, functionality, quality, reliability, or cost.

2. Technological in Nature (The Discovering Technological Information Test)

• The process of experimentation must rely on the hard sciences such as engineering, physics, chemistry, biology, or computer science.

3. Elimination of Uncertainty

• You must demonstrate that you’ve attempted to eliminate uncertainty about developing or improving a product or process.

4. Process of Experimentation

• You must demonstrate (through modeling, simulation, systematic trial and error, or other methods) that you’ve evaluated alternatives for achieving the desired result.

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Tips on Working with an R&D Tax Credit Expert

Even though the R&D tax credit is a lucrative incentive by most standards, it has proven to be an elusive target for many businesses. That’s largely because confusion over qualification and documentation has prompted far too many companies to turn away from the credits, leaving them primarily within the sphere of large companies and the high-tech industry.

For this reason, we recommend that business owners partner with an outside expert to manage the nuts and bolts of an R&D tax credit survey for their company.

An R&D tax credit survey from a professional R&D tax expert will help you determine which of your business activities qualify and they will guide you through the documentation needed for eligibility.

Eligibility requirements are clearly defined by the IRS and governments in states that offer R&D tax credits. Any company considering the R&D tax credit path should be prepared to identify, document, and support its qualifying activities.

In this regard, it is critical to establish appropriate tracking mechanisms and documentation strategies for all R&D activities.

Triggers Can Vary, But Common Criteria Include:

• Employing workers in the state
• Owning (or, in some cases, even leasing) property there
• Marketing your products or services in the state
• Maintaining a substantial amount of inventory there

Even limited in-state service visits are a physical-presence trigger and can create sales/use and income/franchise tax nexus. Don't assume "a few calls" is below the radar.

Nexus Study

If your company already operates in another state and you’re unsure of your tax liabilities there, or if you’re considering starting up operations in another state, consider conducting a nexus study. This is a systematic approach to identifying the out-of-state taxes your business activities may expose you to.

Keep in mind that the results of a nexus study may not be negative. You might find that your company’s overall tax liability is lower in a neighboring state. In such cases, it may be advantageous to create nexus in that state (if you don’t already have it) by setting up a small office there. If all goes well, you may be able to allocate some income to that state and lower your tax bill.

Did you know you can defer capital gains on investment properties with a 1031 like-kind exchange? As an investor in real estate, you may be able to take advantage of IRS Section 1031.

A 1031 exchange is also referred to as a like-kind exchange because it is a swap of one investment property for another for tax purposes.

Here are the Top 5 Things You Should Know About Section 1031

What are the Downsides?

Eventually, the tax deferral will end and there could be a big tax hit when that happens. Estate planning can help as tax liabilities end with death. Your heirs can inherit the property at the stepped-up market rate value, and they won’t be required to pay the taxes you postponed paying with the Section 1031 scenarios.

What Reporting is Necessary?

You are required to submit Form 8824 when you file your tax return for the year in which the exchange occurred. The form requires that you provide details of the properties including each property’s value.

Can Residential Properties Be Included?

Your primary and secondary residences do not qualify for Section 1031 unless you rent it out for a reasonable period and do not live there during that time. At that point, the property becomes an investment property and may qualify.

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Tax planning is an essential part of your business strategy. Each business has its own unique circumstances and using an experienced tax advisor who will delve into your specific situation is imperative.

This eGuide provides highlights of each tax credit and deduction currently available. But rules shift and change and understanding how to use each option together will net the best results. Tax planning is a year-round discussion. Don’t wait until year-end.

SVA's 2025 - 2026 Tax Planning Guide